Event management companies help corporates in a myriad ways. Including planning their outdoor team building activities when required.
What do event management companies essentially do? In the simplest terms, they help with planning, co-ordinating and executing an event.
Actually, event management companies essentially apply the process of project management to building and developing large scale events including conferences, conventions and even formal parties. I refer, of course, here, to the corporate event space.
Good event companies will also provide a set of services and resources to deliver a smooth and well run event. And this can actually be a far more complex process than initially seems evident. This is because the devil is actually in the details. Every small factor can help to make or break an event.
This is why corporates now do tend to hire such companies to organise their outdoor team building activities. Moreover, such activities are increasingly becoming a part of key corporate events like meeting kickoffs and retreats.
Outdoor team building activities that address problem solving are quite popular. This is because otherwise, problem solving is perceived as a rather boring thing, wherein you sit at your desk with your colleagues all around and try to figure out how to do something. Imagine what fun it would be if you could actually do this in the grand outdoors and through some fun games.
Other things that such outdoor team building activities set out to achieve is teaching colleagues how to communicate effectively with each other, build trust and a spirit of collaboration. And just how do you achieve this? It could be by having a process to the activity, whereby specific tasks are determined, and teams brainstorm on how these tass could be done collectively.
They then prioritize and sequence sub tasks to achieve their larger objective, and even sequence them, sometimes group them together. Realistic timetables are set, while potential distractions must be cleared out of the way.
Today, many such activities are mobile phone or app-led. You see people pouring over their phones, picking out clues or leads, putting their heads together to figure out how they can achieve objectives.
There are some key factors your corporate event planner must keep in mind, though, when organising outdoor games for your teams. The most important, oddly enough, is to have a back up plan because being in the open air can be problematic if it rains or gets too hot, and so on. The solution to this is to choose venues that have indoor and outdoor spaces that you can use.
Drinking water stations are also very important. So is a medical emergency kit. Some kinds of outdoor activities do require permissions and knowledge of night curfew or closure rules.
Even after all this, it is a good idea to prepare participants mentally and clothing-wise for changing seasons. For example, it would be good to ask teams to bring umbrellas or raincoats if you expect rains. Or get them to bring caps and water bottles for summer times.
From all this, you would see why event management companies are now preferred partners to help corporates organise their team building activities and programs.